The Deakin Law Students’ Society would like to invite you to our Annual General Meeting. This is a chance to hear what the DLSS has achieved in the past year and what is planned for the future.
The AGM will begin promptly at 6pm on 16th September (Mon) at the Burwood Campus, with pizza being provided.
Most importantly, the AGM means it is time to elect our 2020 Executive Committee! All Executive positions are up for grabs and will be announced on the night of the AGM once voting has been counted.
If you’re interested in becoming a member of the DLSS’ executive, position descriptions will be released alongside the opening of nominations on 26th September (Mon).
Individuals who are interested in joining the DLSS Executive in 2020 must fill out the provided form (see bottom of this page) with a maximum of two nominations allowable. One week before the AGM all nominations will close and the candidate’s statements will be published. On the day of the AGM all nominees will give a 2-3 minute speech. The audience may ask each candidate questions regarding their suitability for the role. Voting will commence at the AGM after the speeches have been heard for a particular role. The successful nominee will be announced on the day of the AGM once voting has been counted by the Returning Officer.
If you aren’t ready to take on an Executive position but would love to join the committee for 2020, then come along to the AGM to learn the ins and outs of each portfolio and the officer appointment procedure so that you’re ready to go after exams!
*If you cannot attend the meeting and would like a proxy to vote in your place, please click here.
Executive Positions & Duties
In addition to completing all specific duties of each Executive position, you are also expected to:
- Attend and be an active contributor at DLSS Committee and Executive meetings;
- Attend all DLSS functions, competition events, camps, careers events and other prescribed seminars/events;
- Prepare the portfolio budget with the Finance Portfolio and the rest of the Executive;
- Represent and give a voice to Deakin Law Students;
- Contribute to DLSS publications;
- Act in accordance with the DLSS Constitution; and
- Check DLSS emails regularly.
Undertaking these roles requires a significant time commitment, although the exact extent of the commitment will vary depending on initiatives running and the time of the year. Expect to commit an average of 10 to 15 hours per week dependent on the number of DLSS related events occurring.
*For this position, a year on the LSS is required in order to apply.
The President is the spokesperson for the Deakin Law Students’ Society (DLSS). As President you will be responsible for setting the direction of a voluntary committee of over 40 law students, and representing the views and interests of all Deakin law students across a range of campuses and online. With the inclusion of the role of Vice President in 2018, the President has shifted from overseeing the internal management of the DLSS committee towards an advocacy role for law students, while continuing to set the tone and values for the year ahead of the DLSS. Your success will ultimately come down to your ability to prioritise competing pressures from a myriad of sources. Your responsibilities are extensive and the time you have to learn all the ropes, adjust how you think, and make decisions that not only resonate with your committee but balance your responsibility to both Deakin law students and external stakeholders is limited.
You will meet a number of amazing, skilled and successful individuals/professionals, and consequently gain great perspective in a number of areas, particularly outside of the law. You will find out what it really means to lead and work in a team, and find some valuable life experience behind the meaning of ‘collegiate’. You will also feel a great deal of satisfaction in watching your committee grow throughout the year.
The year you spend as the President is whatever you choose to put into it. No two Presidents have the same experiences, and for that reason no two years for the DLSS are the same. In running for the role, you have elected to embark on a life-changing experience, with the possibilities limited only to your enthusiasm for the task. There will however be a range of ups and downs throughout the year, and the time commitment involved in this role will likely require you, at times, to set aside other plans and obligations in prioritising DLSS commitments.
- Overseeing the strategic direction of the DLSS.
- Ensuring proper budgetary control over the Society’s operating position.
- Working with key stakeholders including: the Deakin Law School, legal profession, Law Institute of Victoria, Australian Law Students’ Association and other student bodies and unions.
- Communicating with the Society’s seven portfolios to ensure a diverse range of events are delivered to the Deakin University student population.
Must be able to balance your responsibility to: ALL Deakin law students (Burwood, Geelong, Warrnambool, LLB and JD) in providing a range of services, events, career opportunities and educational assistance; and sponsors (commercial and non-commercial).
Key skills that will help with the role:
- Strong leadership skills.
- Strong time management and organisational skills.
- Strong legal and professional etiquette and writing skills.
- Strong oratory skills.
- Academic skills (not as a reflection of academic prowess, but as a reflection of your ability to juggle competing responsibilities – though strong academics is a bonus).
- Constant social, moral, ethical and professional awareness of the legal profession and the needs of all Deakin law students.
- Commercial acumen (highly recommended).
- Must be available all of the Summer break for a number of duties.
- Strong personal support network (highly recommended, not essential)
*For this position, a year on the LSS is required in order to apply.
The Vice President (VP) is responsible for the internal management and direction of the committee. The President is chiefly responsible for all communication with external bodies such as the Law School, the Secretary has a greater administrative role and the VP echoes the values of the President in taking on a great deal of responsibility for the inner-workings of the DLSS.
The VP will need to be able to foster a beneficial committee culture with clear expected workloads and deadlines that must be met by all committee members. As such, they will be in regular contact with every committee member in this truly universal role. At times they may need to issue warnings and take further action towards committee members who are not performing their duties but they should also be able to offer advice and help to ensure this occurs as infrequently as possible.
In taking on this role, you must be prepared to overcome a range of time pressures, be able to address the performance of your peers, manage the competing interests and workloads of a large student group, and serve as a role model with clear values that should be followed by the committee. The ideal candidate for this position is an approachable people’s person who is extremely organised and passionate about the work of the DLSS committee. You should also be looking for new ways to improve committee events, communication and procedures over the course of your term and into the future.
This is a very rewarding role as you will develop highly refined leadership and communication skills amongst an amazing group of passionate and dedicated law students. There is no doubt that the role of the VP will be a very large time commitment, and you must be prepared to, at times, prioritise DLSS duties over a range of personal, work and academic obligations. Positions on the DLSS committee are very competitive, primarily because of the positive environment for students and high regard for our committee. For this reason the VP must ensure that all committee members and themselves are best representing all Deakin Law Students.
The VP will oversee and monitor the First Year Representatives and Juris Doctor Representatives after they are elected early in trimester 1. The VP is essentially their Director.
- Fostering a friendly culture within the DLSS;
- Ensuring deadlines are met and fair workloads are maintained;
- Keeping the committee informed of upcoming initiatives and deadlines;
- Organising committee social events;
- Offering assistance when a committee member is struggling with their workload;
- Acting as a disciplinary figure when deadlines are continually not met or other issues arise;
- Promote an innovative, productive and welcoming environment within the DLSS committee and more generally at the Deakin Law School;
- Ensuring effective communication is maintained within the committee;
- Chairing DLSS committee meetings;
- Organising the election of JD and First Year Representatives; and
- Leading and collaborating with the JD and First Year Representatives to organise events.
*For this position, a year on the LSS is required in order to apply.
The Secretary is responsible for the administrative management of the DLSS Executive and Committee. This role carries with it a large amount of responsibility.
The Secretary has a range of legislative and constitutional obligations and is responsible for ensuring that the DLSS and each committee member perform their legal obligations. This involves acting to prevent and address any internal or external grievances that may arise in your term, and ensuring committee members attend meetings and events.
The DLSS is an incorporated association, meaning that we have obligations to Consumer Affairs Victoria. The Secretary is the Public Officer of the DLSS and the responsible person to lodge the relevant forms online.
As a highly administrative role, the Secretary is responsible for ensuring that notice is given of committee and executive meetings and that accurate minutes are taken. The Secretary must book rooms and compile an agenda for each meeting.
The Secretary is responsible for the non-financial records of the society, and should have a very strong understanding of the DLSS Constitution and Bylaws, and is committed to updating and maintaining these documents, therefore they must understand the responsibilities and function of each committee position.
- Acting as the Public Officer of the DLSS;
- Accept apologies from committee members for DLSS events;
- Organising full committee and executive meetings;
- Taking accurate minutes in meetings;
- A commitment to updating and maintaining the DLSS Constitution and Bylaws;
- Coordinating the appointment process for officers and any casual vacancies that may arise;
- Organising the Annual General Meeting and any Special General Meetings; and
- Echo the values of the President and Vice-President.
- Strong understanding of the DLSS Constitution and Bylaws;
- Impeccable organisation and time management skills;
- Ability to coordinate teams of people;
- Ability to conduct oneself in a professional manner;
- Ability to advise committee peers when they are not fulfilling their duties;
- Ability to be flexible and be committed to these duties.
DIRECTOR OF SPONSORSHIP
*For this position, a year on the LSS is required in order to apply.
The role of Director of Sponsorship is one of the most important positions in the society. You are the first point of contact between the DLSS and the sponsors that engage with us. In this role, your job is to organise, approach and secure the sponsorship of professional organisations, as well as long-standing legal sponsors. It often becomes a balancing act of the needs of the DLSS and the needs of the sponsor. This role is important not only because of the benefits it brings to the DLSS, but also because it interacts so heavily with the legal profession.
As Director of Sponsorship you will be responsible for maintaining constant communication with representatives from some of Australia’s largest law firms and professional service firms. To sponsors you are the face of the DLSS, therefore, you have a significant responsibility.
Sponsorship arrangements are typically finalised in March before trimester one begins. The role then shifts to a more advisory position which includes the general management of those initiatives that are sponsored. In ensuring that events run smoothly and expectations are met, you will liaise between directors and firms and work closely with each portfolio in achieving their goals.
All applicants should have extremely strong communication and interpersonal skills, well rounded knowledge of all DLSS events and an ability to make sound decisions for the best interests of all Deakin Law Students.
The Director of Sponsorship must be available for all of the summer break to draft the Prospectus and attend all sponsorship meetings.
- Interpersonal skills;
- Time management;
- Strong communication skills;
- Strong corporate etiquette; and
- Ability to work in a team and individually;
- Designing and draw up a prospectus based upon the advice of the portfolio Directors and the President;
- Approach relevant organisations to sponsor the society;
- Organising and attending sponsorship meetings;
- Maintaining current sponsorship relationships;
- Research new sponsorship opportunities;
- Negotiate and conclude sponsorship deals on behalf of the DLSS;
- Ensuring sponsor expectations are met;
- Plan and action financial plans to underwrite portfolio losses; and
- Advise and consult with all portfolios regarding Sponsorship arrangements, obligations and financial prudency.
From the beginning of November through to March, it is expected that a time commitment be made of 20 or more hours every week. After sponsorship negotiations are completed this time commitment becomes up to 10-12 hours per week.
DIRECTOR OF FINANCE
As Director of Finance (also referred to as Treasurer) you are responsible for the management of all of the DLSS’ cash inflows and outflows. Although a seemingly daunting task, good organisational skills will be extremely useful in undertaking the various duties the Director of Finance is responsible for.
A background in Commerce, with a Major in Accounting, is preferable. Given the level of financial literacy required by this role, please do not apply if you have limited or no understanding of financial terminology, accounting procedures and budgeting.
- Filing and organising all outgoing expenses and incoming revenue and making payments;
- Management of the DLSS bank account and accounting software;
- Preparing the DLSS budget and assisting Directors with their event and initiative planning;
- Making sensible financial decisions and advising as to whether or not a project should proceed;
- Providing constructive advice to portfolio’s on their plans for expenditure and future planning;
- Depositing any cash or cheques received by the DLSS;
- Organising changes in signatories for the DLSS bank accounts and other financial administrative duties;
- Liaising with various external contacts including the Faculty of Business & Law, the DLSS accountant and banks;
- Completing and lodging annual statements for the DLSS;
- Maintaining a level of professional confidentiality surrounding sensitive financial matters;
- Overseeing the Finance Officer; and
- Preparing financial reports for the term you are elected and presenting these at the AGM.
This non-exhaustive list gives an idea of what tasks are expected but it does not encompass the fact that the Director of Finance must be able to account for all of the DLSS’ financial movements. This means that the Director of Finance must be across all the activities of the DLSS in order to accurately advise on the DLSS’ financial position and make judgements for proposed expenditures.
DIRECTOR OF ACTIVITIES
The Director of Activities is responsible for the management of all social events on the DLSS calendar. The work for this portfolio is quite varied, as some events may be small, whereas a large amount of work will be needed in the organisation of our First Year Camp and the Annual Deakin Law Ball. You will need to work alongside the Marketing and Communications Portfolios in order to develop and produce an effective marketing strategy for each event you run.
While the Activities portfolio stands out notably for being responsible for our balls and parties, the amount of work required to successfully run any event should not be underestimated. Our social events are the primary avenue for connection between the DLSS and our student body, thus their success is vital to the running of the society in future years.
Furthermore, a strict budget must be adhered to for every event, as profitability is key to the success of the Activities Portfolio. As one of only two sources of finance for the DLSS, economic success in the portfolio is imperative for success in the society as a whole.
During the weeks prior to an Activities event, the Director of Activities is expected to commit 25-35 hours per week. During an event aftermath, and planning stages for an event, the Director of Activities is expected to commit 10-15 hours per week. The summer holidays is pivotal for ensuring the base level of organisation for each event has been completed– most importantly venue hire.
Particularly in 2020, the Director of Activities is encouraged to draw on innovation and creativity when considering their events schedule and not to fall within the trap of following the generic event templates.
- Impeccable organisation skills;
- The ability to make judgment calls under pressure;
- The ability to remain calm and firm under pressure;
- Impeccable time management skills;
- Impeccable problem solving skills;
- The ability to delegate and lead a team;
- Strong social skills and the ability to engage a diverse range of people;
- A willingness to sacrifice your own enjoyment of events for the needs of other guests;
- The ability to make decisions that may not appeal to some of your peers;
- Commitment to the role of Director of Activities both during the semester and breaks;
- The ability to understand what would appeal to a large and varied audience, as opposed to your own preferences;
- Innovation and the ability to create refreshing/unique event; and
- Strong negotiation skills are needed to ensure budgets are adhered too.
DIRECTOR OF COMMERCIAL CAREERS
The Commercial Careers Portfolio’s function is to educate Deakin law students on the pathway to becoming a commercial lawyer in corporate law firms. This is primarily fulfilled by interfacing students directly with employers, and publishing informative articles and publications that assist with clarifying what employers are seeking from penultimate applicants. The portfolio runs the majority of its initiatives in line with the current clerkship application process, stipulated by the Law Institute of Victoria guidelines.
The portfolio ran the following initiatives in 2019:
- Seasonal Clerkship Guide (November to May);
- Allens Clerkship Seminar (March to April);
- Commercial Careers Fair (January to April);
- Meet the Professionals Night (February to May);
- Mock Interviews (May to July);
- Baker McKenzie Clerkship Seminar (July);
- Lander & Rogers Networking Evening (August); and
- The Practice Area Panel (July).
The Portfolio also promotes upcoming opportunities for students including events run by law firms themselves, events run by the LIV, and other information that may be relevant for students.
Directing the Portfolio is a tremendous but rewarding challenge. It is challenging because most of the Portfolio’s initiatives fall within Trimester One. This means a very time-consuming and intense Trimester for the team as it prepares for initiatives almost all at once. The position is incredibly rewarding because it exposes you to commercial law firm recruiters and gives you insights on a saturated and competitive industry. However, the reward will only come to fruition if you exercise initiatives impeccably, as your term of leadership is a direct indication to prospective employers of what you are, or are not, capable of. This role puts your professional reputation at stake. It is important to remember that while most of the initiatives are in T1, you must ensure you cater for students during the clerkship application period which falls in T2.
Developing a good working relationship with Director of Sponsorship is imperative as they will be providing you with most of the information as to what events need to be run and in what manner.
Requisite Experience and Skills
To be successful in this role you must be organised, able to delegate effectively, and have an acumen for business communication (considering the role involved coordinating events with Australia’s biggest commercial law firms). In conjunction with strong business communication skills, you must be a positive representative for Deakin law students as you are, to a certain extent, the flagship for the Deakin law brand. This brand is a salient feature in assisting Deakin law students to compete with graduates of other universities.
Work begins for the Portfolio in November and does not relent until the Clerkship Application window closes.
Over summer, the work includes preparation and planning of initiatives with the Director of Sponsorship and the President. This refers to confirming event logistics, dates, sponsors, running sheets, formats and sourcing material for the Seasonal Clerkship Guide. Summer preparation is absolutely mandatory for the successful implementation of initiatives. March will usually involve 15-25 hours of work per week, April and May, 30-40 hours of work per week, and June and July, 10-15 hours of work per week. The majority of this work is communicating with the Commercial Careers Portfolio, the DLSS committee, sponsors, the Law School and venue managers.
In conjunction with communicating to a range of external bodies, clear and concise communication with the Marketing and Communication portfolios are essential in ensuring students are exposed to the Portfolio’s initiatives.
DIRECTOR OF INDUSTRY CAREERS
The Director of Industry Careers is responsible for managing the Industry Careers Portfolio. The Portfolio is responsible for providing students the opportunity to learn about career pathways that fall outside those offered by commercial law firms. In reality the Director of Industry Careers is responsible for addressing the pathways that the majority of law students will eventually follow.
This provides the Director of Industry Careers with a degree of flexibility which is unparalleled on the DLSS as the Director dictates the portfolio’s direction each year. In 2019 the Industry Careers Portfolio ran several events including the Family Law Panel, Defence in the Law Panel, Criminal Law Panel, the International Law Oration and the Annual Industry Careers Oration by Justice French. Previously, the portfolio has run events such as Sports in the Law, an IP Law Panel and the legal careers panel. In 2019 the portfolio published a Government Graduate Role guide providing information on application dates for public sector graduate roles.
The flexibility that the portfolio provides requires the Director of Industry Careers to be able to ideate, prioritise and lead an enthusiastic team to execute their vision for the year. The Director of Industry Careers should be attentive to the needs of the student cohort in relation to career opportunities that fall outside of the remit of the Commercial Careers Portfolio and have a strong focus on meeting those needs.. They have the opportunity to reach students via events or publications and should seek to choose the best medium possible to achieve their desired outcome.
Some of the Industry Portfolio’s areas of responsibility include:
- Family Law
- Criminal Law
- Public Law
- Personal Injury
- The courts (Judges, Judge’s Associates)
- The Bar
- Government graduate role
- In-house legal services
- Non-legal positions and opportunities for law students
- Ideating and prioritising the Portfolio’s initiatives for the year.
- Selecting, leading, managing and coaching the Industry Careers Portfolio Officers.
- Utilising the best format (event, publication, other media) to deliver career related information to law students.
- Preparing and managing the portfolio budget in conjunction with the Finance Portfolio and the broader executive.
- Organising and ensuring the high level execution of Industry Careers Portfolio Initiatives.
- Attending Career events run external to Deakin University, as a representative of the DLSS Exploring new options for sponsorship and partnership with firms and professionals from Industry.
DIRECTOR OF EDUCATION
As the Director of Education, it is both your privilege and responsibility to ensure that Deakin Law students have ample academic and wellbeing support .This can be delivered in the form of events or publications.
In 2019, education was split into three pillars which focused on delivering their respective initiatives:
- Academic – this pillar focused on developing students with skills to survive through law school and use in their career;
- Mental Health and Wellbeing – this pillar focused on increasing awareness about the stressful encounters a law student might face, how to combat stress and how to look after their themselves mentally and physically;
- Peer Assisted Learning Sessions – this pillar focuses on helping students grasp difficult concepts in student run tutorials. This year there have been some changes to PALS. Instead of tutors summarising the content, we asked our tutors to have a more exam oriented approach, that is, giving tips and tricks on how they answer exam questions. We also recorded these sessions to accommodate for online students.
Note that Advocacy used to be a pillar, but this responsibility has been taken up by the President.
The beauty with this Portfolio is that it is so broad that the Director has the flexibility in deciding the direction they want to take the portfolio each year.
Events and Initiatives (T1)
- First Year Crash Course and BBQ
- Legal Writing Workshop
- Wellness Picnic
- Weekly Social Sport Netball
- Clerkship Guide Article: “What I Learnt from Failing”
- Et Cetera Article: Stress Management
- PALS (Administrative Law and Evidence Law)
Events and Initiatives (T2)
- Advanced Legal Research Workshop
- Practical Legal Training Information Evening (PLT)
- Twice weekly Instagram posts: Monday Motivation and Wednesday Wellness
Past Events and Initiatives
- Mindfulness Workshop
- Fruit Drops
- Victorian Law Reform Commission Keynote
- Tech in Law Panel
Recommendations for 2020
There should be more of a focus on events and initiatives that can equip law students with skills they will need in their careers. While this might sound like it overlaps with the Commercial Careers and Industry Careers Portfolios, it actually doesn’t. Those portfolios are designed to inform students about a type of practice area in the law and guide them through the recruitment process.
Education events and initiatives teach law students the requisite skills they need to do well in their careers, including, any volunteer work, internships or clerkships they do during law school. This occurred in 2019 with the introduction and success of the Legal Writing Workshop and Advanced Legal Research Workshop. It’s all about putting law students in the best position possible for their future.
Workload, Skills, and Responsibilities
Work begins in December, yes, you read that correctly, December. Securing speakers for your events should be your number one priority. Furthermore, Summer is the perfect time to flesh out ideas of any publications (whether inside the portfolio or with the Marketing & Communications Portfolio), have it approved by the Executive, make action plans and set deadlines for the year .The more that is organised during the summer, the less pressure there will be to find people to speak at your events or meet deadlines with publications
Your time spent doing work for the Portfolio will vary from week to week. Excluding other Portfolio’s events and Committee and Executive Meetings, you might be looking at 5-8 hours per week.
It is imperative that you understand how to delegate work to each of your three officers and manage conflict should it arise.
Your role will require you to frequently communicate with other directors especially the Director of Sponsorship, Director of Marketing and Director of Communication.
DIRECTOR OF COMPETITIONS
The Director of Competitions is responsible for facilitating and coordinating all internal and external competitions which Deakin participates in. The Deakin Law Students’ Society annually a minimum of six internal competitions: Deakin Moot, Junior Moot, Client Interview, Witness Examination, Senior Negotiation and First Year Negotiation. If any of these competitions are to be removed from the calendar year due to lack of funding and/or sponsorship, it is at the discretion of the Director of Competitions. Similarly, when these competitions are run and how they are conducted is also at the discretion of the Director. Large amounts of autonomy allow the Director of Competitions to implement new competitions for the benefit of the student body.
Organisation is absolutely essential for the success of the portfolio. With the creation of a competitions calendar created over the summer to accommodate all mitigating events e.g. clerkship applications, interviews and other major society events, the Director has set themselves a base upon which to build their year. However, the level of organisation required per competition is incredibly high and must be maintained for the timespan upon which the competitions are run. All competition questions, if possible, must be sourced before the commencement of the academic year to ensure the calendar can be adhered too. This also saves hours upon hours of extra work during the year.
In addition to internal competitions, it is imperative that the Director of Competitions plays an important role in promoting external competitions to competitions. This involves liaising with the external organising body as well as Deakin students to ensure that they are provided with the best opportunities to present their skills on the national, if not global stage.
Forward planning is necessary to ensure rooms are secured for heats, competition finals are conducted and registration is opened for an appropriate length of time. Furthermore, the workload in this role is quite large, and thus the ability to delegate is imperative. Finally, the Director of Competitions needs to be highly organised and highly flexible with strong teamwork skills. For an average competition, the Director will need to communicate with the Director of Competitions at the Geelong campus, the Director of Sponsorship and Director of Marketing at a minimum. In addition, they must also be highly adaptable, as the nature of Competitions, and the sheer amount of moving parts within this portfolio requires a high level of adaptability and a cool head under pressure. It is a rewarding position which provides students with a competitive outlet to further their practical legal skills. I would encourage any hardworking, organised and committed person to apply for this position, although sometimes quite stressful, it is very enjoyable and rewarding position.
- Prepare the competition timeline
- Convincing academics to prepare new problem questions over the summer
- Liaising with corporate sponsors to secure a competition final date
- Finalising marking guides, general instructions and advice for all competitions
- Securing academics to judge competition heats
- Organising the heat allocations
- Securing room bookings to conduct all competition heats
- Supervising and coordinating the supervision of all heats
- Coordinating and briefing the Geelong LSS before all competitions by supplying them with all necessary information
- Outsourcing the production of competition trophies over the summer
- Purchasing presents for all competition judges/sponsors
- Organising Semi-finals and finals for competitions
- Facilitating the registration and administration of all external competitions
- Managing and leading the portfolio as a team
- Understanding the tasks appropriate for officers and delegating responsibly
- Facilitating at least internal competitions in addition to all external competitions requires consistent work all year completed with persistence and dedication. On average during a week that has non heats being conducted the work load is approximately 10+ hours, during a heat week it can be 15+ hours. This does not include the work outsourced to officers.
DIRECTOR OF MARKETING
The Director of Marketing is primarily responsible for the brand and image of the DLSS. Leading the Marketing Portfolio and officers, you will be the bridge between the society and our student base, ensuring that we successfully promote our events and initiatives whilst upholding a positive relationship with our members.
Memberships for the DLSS and associated benefits are organised and sold by the Marketing Portfolio, so you can expect to be in constant communication with members. You will also be liaising with other committee members to promote their events, a process that generally involves drafting marketing plans and assisting in the creation of graphics to ensure that the DLSS reaches their intended target audience and maximises attendance. In this regard, a background in marketing or graphic design is highly sought after.
You will also be responsible for event ticketing, predominantly via liaising with an external body to manage payment and student queries. This requires a great deal of communication and patience.
You will be in charge of our social media outlets (Facebook, Instagram, LinkedIn etc.), and can expect to work closely with the Director of Communications in the upkeep of our website. Photography at the majority of DLSS events will be in your control, and you will be required to edit, screen and upload photos for our members to view.
Additionally, you will be responsible for the creation of DLSS merchandise. Innovation in this regard is welcomed and encouraged.
Finally, you will be required to organise O-Week. This is your largest single responsibility of the year, as it is our first and best chance to promote the DLSS brand to new students. Similarly, you may also be asked to co-ordinate a DLSS booth at Open Day.
- Promoting and bettering the DLSS brand;
- Acting as a bridge between students and the DLSS;
- Organising promotional events such as O Week;
- Maintaining all DLSS social media accounts;
- Liaising with QPay;
- Coordinating event ticketing;
- Distributing memberships and addressing any membership enquiries/complaints that come your way;
- Designing promotional materials and merchandise; and
- Liaising with all committee members to promote their events and initiatives.
DIRECTOR OF COMMUNICATIONS
The Director of Communications will be required to manage a team to produce content and publications on behalf of the DLSS for our audience.
All roles in the future require candidates who have a keen eye for creating and sourcing content in a team environment. The portfolio requires a leader who is passionate about connecting our students with the DLSS’ many services.
It is favourable, but not necessary, that candidates have experience in using WordPress and Adobe Photoshop, Indesign and/or other design programs in order to produce a high level of content and maintain high standards for the DLSS website.
Roles and Responsibilities
- Managing the Publications portfolio, overseeing the work of your officers;
- Overseeing the operation of the DLSS website (www.deakinlss.org);
- Producing and publishing the First Year Guide for O-Week 2020;
- Producing and sourcing a high standard of diverse and interesting content for the bi-annual Et Cetera newsletter;
- Working collaboratively with executive committee members to plan creation and publication of content;
- Receiving website content from various portfolios;
- Implementing sponsorship agreements (such as Firm Spotlight) in publications and online material through contact with the Director of Sponsorship;
- Co-ordinating social media use with Marketing portfolio;
- Resolving IT related issues promptly and effectively; and
- Driving innovative projects that provide value to our students.
- The time commitment required for this role will vary greatly. On the whole, the Director of Communications can expect to spend 8-12 hours a week on their DLSS obligations, with that commitment increasing significantly in the lead up to the beginning of Trimester 1 2020 with the publication of the First Year Guide.
- There will also be an increase in time commitment leading up to the releases of the bi-annual newsletter, Et Cetera.
DIRECTOR OF SOCIAL JUSTICE AND EQUITY
Director of Social Justice & Equity will be responsible for managing the area of social justice and equity on behalf of the DLSS, which is a broad field encapsulating many issues such as worker’s rights, refugee rights, gender equality, LGBTQIA+ rights, indigenous rights, racial diversity, environmental concerns, animal rights and anywhere else the law intersects with social issues. Given that the areas this portfolio encompasses are so broad, the Director of Social Justice & Equity has a lot of flexibility in deciding the direction of the portfolio every year.
In 2019, the Social Justice and Equity Portfolio ran an Indigenous Rights Oration, a Volunteering in Law Panel, a Refugee Policy Panel and a Diversity in Law Panel. Previously, the portfolio has run an International Worker’s Day Panel, the Social Justice and the Law Oration with Justice Bell of the Supreme Court and published the Volunteer Handbook (a guide for volunteering at Community Legal Centres).
The Director will be expected to promote social justice through publications, panel events, orations, articles and other initiatives. The Director should also aim to address social inequalities by implementing policies for the DLSS to ensure matters such as equal representation is sought and continuously at the forefront of our activities.
- Planning and implementing the Portfolio’s initiatives for the year;
- Preparing event briefs for the Faculty of Business and Law;
- Selecting and managing the Social Justice & Equity Portfolio Officers;
- Producing publications and articles to inform students about social justice issues and volunteering opportunities;
- Organising and hosting events to raise awareness for social justice issues;
- Facilitating student action in order to make a difference to our community; and
- Attending social justice events external to Deakin University as a representative of the DLSS (such as the Corr’s LGBT Network, the Melbourne and Monash LSS’ Queer Networking Night and meeting with Community Legal Centres).
The time commitment for this role varies depending on the initiatives running and the time of year. From November to March, expect roughly a 5-10 hour weekly time commitment. Whereas from March until September you can expect to be spending 10-15 hours a week depending on the number of other DLSS-related events occurring.
Nominations open: 26th Aug (Mon)
Nominations close: 9th Sep (Mon), 9am
Candidate Statements Published: 9th Sep (Mon), 5pm
Annual General Meeting: 16th Sep (Mon), 5:45PM for a 6PM start @ The Point (Burwood)
Candidate Nomination Form
*If you have any queries regarding the Annual General Meeting or the nomination process, please email firstname.lastname@example.org.